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By-Laws

The Royal Live Oaks Academy of the Arts & Sciences Charter School

School Improvement Council

BY-LAWS

 

Article 1

NAME OF ORGANIZATION

The name of the organization will be the Royal Live Oaks Academy of the Arts & Sciences Charter School Improvement Council (RLOA-SIC).

 

Article 2

PURPOSE

The purpose of the RLOA-SIC will be to:

(1)  Assist in the development, implementation and evaluation of the school improvement plan (also known as the school renewal plan orstrategic plan).

(2)  Assist in the preparation of yearly plan updates;  

(3)  Write the Annual Report to Parents, which provides information on the school’s progress in meeting school and district goals and objectives, due for distribution by April 30 of the School Year;

(4)  Prepare the annual 425-word narrative for the School Report Card, in conjunction with the Executive Director/Principal;

(5) Provide advice on the use of school incentive award expenditures (if allocated by the legislature and awarded to the school);

(6)  Participate in the revision of the School Improvement Plan if the school is rated unsatisfactory on the School Report Card;

(7)  Serve as liaison between the school, school organizations, and the community by collecting and disseminating pertinent information; and

(8)  Provide other assistance that the Executive Director/Principal may request as well as carrying out any other duties prescribed by the Executive Director/Principal.

 

The council will not have the powers and duties reserved by law or regulation to the Royal Live Oaks Board.

 

Article 3

REPRESENTATION AND MEMBERSHIP

 

(1)   The Officers (President, Secretary, Treasurer) and one member will be elected by the parents.  

(2)   Two teachers will be elected by the teachers.

(3)   Two students will be elected by the students.

(4)   Two representatives from the greater school community will be appointed by the Executive Director/Principal.  The appointments will be made from the non-parent portion of the community with attention to the representation on the council in terms of race, sex, geography, grade level representation, or other variables important to the school.

(5)   A ratio of two-thirds elected members to one-third appointed members will be maintained as mandated (i.e. twice as many elected as appointed) by state law, excluding ex-officio membership.

a.       The Executive Director/Principal will serve as an ex-officio member of the council.  At least two additional ex-officio members will serve on the council including, but not limited to, to following positions:  the  of  the Parent Teacher Organization, the immediate past president of the School Improvement Council, the Teacher of the Year, and a business partner.  If the leadership of any of the named organizations or positions is unable to serve, an appropriate representative will be named by the organization sending the representative.

b.      All members will have one vote.  Absentee ballots or proxy voting will not be permitted.

 

Article 4

ELECTION AND APPOINTMENT PROCEDURES

Elections will be held no later than May 1 of each year, and council members will assume their responsibilities immediately.  The Executive Director/Principal will make appointments to the council in consultation with the elected members by September 30 for the current school year and/or as needed to maintain abalance of elected to appointed members.

Information about the upcoming election of parent representatives will be sent home to parents with students, emailed to parents who have a current email address, and posted on the school's website.  Nominees will be asked to attend the spring parent teacher organization meeting where they will be introduced as candidates. 

A ballot will be available to all parents/guardians of every student atthe spring parent teacher organization meeting.  Ballot boxes will be available in the school's main office the day following the meeting for use by parents who were unable to attend the meeting.  Ballots will be counted by the outgoing SIC membersand retained at the schoolfor one year by the council secretary.

Teacher representatives to the council will be elected by the faculty during a regularly scheduled faculty meeting prior to the end of the school year.

The names and addresses of all council members will be forwarded to the school district’s SIC contact within 30 days following the elections and the data will be entered into the SC-SIC membership online data base.

The names and contact information of all council members will be published on the school's website as soon as possible after the election.  The names and contact information of appointed members will be published in the newsletter as soon as possible after the appointments are made.

 

Article 5

TENURE

All elected and appointed members of the council will serve 2-year terms.  The terms are to be staggered.  Ex-officio members will serve by virtue of the office they hold which is designated to be on the council.

No limit will be set on the number of terms a member may serve.

The council may establish committees made up of teachers, parents, business leaders, and other citizens to study specific issues and make recommendations to the council.  These committees will not be permanent and will have no responsibilities beyond those outlined by the council when established.

Membership on the council will terminate when a member:

(1)    No longer has a child enrolled in the school;

(2)    No longer holds a teaching position at the school;

(3)    Has missed three consecutive scheduled meetings without proper notice to the president;

(4)    Submits a letter of resignation to the president; or

(5)    Is elected to the RLOA Board.

 

In the event of any of the above situations, the president will appoint, in the case of an elected member, the person with the next highest number of votes in the most recent election.  In the case of an appointed member, the Executive Director/Principal will select a replacement.  In both situations the replacement willfinish the term of the person being replaced.

 

Article 6

OFFICERS

The officers of the RLOA-SIC will consist of a president, vice-president, and secretary.  The officers will be elected annually by the full council membership in the first council meeting of each academic year.  At no time will these positions be held exclusively by teachers or exclusively by parents.  Ex-officio members are not eligible to be officers of the council nor to vote for the SIC officers.

 

Article 7

DUTIES OF OFFICERS

The president will preside at all meetings and have general supervision of the activities of the council.  The president will work with the principal in planning and directing the activities of the council including monitoring committee progress.

The president, in consultation with the Executive Director/Principal, will prepare an agenda for all council meetings and ensure that the agenda will be sent to all council members at least one week prior to the meeting.  The president retains the right to modify the agenda if it is determined to be in the best interest of the council and direct thepace of the meeting as best accomplishes the agenda.  The president will appoint temporary or standing committees as needed and serve as an ex-officio member of all committees.

The vice president will exercise all functions in the absence of the president and assist the president as needed.  The vice-president will serve as chair of one of the standing committees, selected in collaboration with the president.

The secretary is responsible for:

(1)  Keeping a full and accurate account of the proceedings and actions of all council meetings (minutes) and ensuring that each council member receives this information in a timely fashion following each meeting;

(2)  Preparing any official correspondence that the president may request;

(3)  Assisting in maintaining a council file in the school's administrative offices containing copies of all minutes, council correspondence, the annual school improvement report, the report to the parents, and the current council by-laws.

(4)  Maintaining a listing of council membership with current telephone numbers, addresses and (if available) e-mail addresses.

 

Article 8

MEETINGS

The meeting calendar for the academic year will be determined annually at the initial meeting of the newly elected council.  The council will hold at least eight regular meetings during the calendar year on the second Tuesday of the month.  Special meetings may be called by the president or the Executive Director/Principal as long as all council members are notified of the meeting at least 24 hours in advance.  Committee meetings will be called as needed with at least one week’s notice. 

The first council meeting of the academic year will be held no later than September 30.

All council meetings are open to the public and anyone showing an interest in the council and its activities will be encouraged to attend.  Persons interested in presenting at a council meeting may request to be put on the agenda no later than 7 days before the meeting date.  The president will time the agenda to ensure that council business is properly conducted and that persons scheduled to speak will have the opportunity to do so.  The president has the option to schedule a segment of the agenda for open comments from the public as needed and as time permits.

At meetings, the Executive Director/Principal or designee will be scheduled on the agenda to share information on school activities, successes and concerns.  Committees will provide reports as scheduled.

 

Article 9

VOTING

Whenever possible, council decisions should be made by consensus.  If voting becomes necessary, a simple majority will be sufficient for a vote on any issue.  A simple majority of the council membership will constitute a quorum if at least one parent and one teacher representative are present. 

 

Article 10

TRAINING

An orientation session will be held annually for all council members that includes information about council roles, responsibilities, and functions as well as information on school and local district policies and procedures.  Council members will be encouraged to attend RLOA-SIC training workshops sponsored by the South CarolinaSchool Improvement Council (SC-SIC) of the University of South Carolina's College of Education.

 

Article 11

AMENDMENTS

These by-laws may be amended at any regular meeting of the council by a two-thirds vote of those present provided that the specific amendments have been introduced at a prior meeting, included in the minutes of that meeting, and are listed on the agenda for the current meeting.

The Royal Live Oaks Academy of the Arts & Sciences Charter School is authorized by the South Carolina Department of Education through the South Carolina Public Charter School District (SCPCSD). Royal Live Oaks Academy of Arts and Sciences Public Charter School does not discriminate on the basis of race, gender, disability, age, religion, immigrant status, or national origin in its programs and activities and provides equal access to the Boy Scouts and Other designated youth groups. For questions pertaining to:
1. Precious Barr - Professional School Counselor, 843-784-2630
2. Kattia Chaves-Herrera - Title I, III (ESOL), VI, G&T, Young Scholars Coordinator, 843-784-2630
3. Joyce Dalton - Director of Facilities, Purchasing, & Personnel, 843-784-2630
4. Jan Lee - SPED & RTI Coordinator, 843-784-2630
5. Mary Morse - Registrar, PowerSchool Administrator & Guidance Secretary, 843-784-2630
6. Dr. Karen Wicks - Executive Director/Principal 843-784-2630
7. All of the above persons may be reached by mail at the following address: PO Box 528, Hardeeville, SC 29927